{"id":9449,"date":"2023-04-17T14:34:49","date_gmt":"2023-04-17T21:34:49","guid":{"rendered":"https:\/\/www.allmtntech.com\/?p=2222"},"modified":"2024-03-26T18:32:56","modified_gmt":"2024-03-26T18:32:56","slug":"2-ways-to-simplify-your-meeting-scheduling","status":"publish","type":"post","link":"https:\/\/brandline360.com\/allmountain\/2-ways-to-simplify-your-meeting-scheduling\/","title":{"rendered":"2 Ways To Simplify Your Meeting Scheduling"},"content":{"rendered":"

Meetings can be a big time sink for staff members that are otherwise trying to get their work done. While in our other blog this month, we explored how meetings themselves need to be justified and streamlined, the fact is that even if you have a good reason to book a meeting, that process alone can be time-consuming.\u00a0<\/span><\/p>\n

Fortunately, there are a lot of tools available to help you take the work out of booking your next meeting. Make sure you harness these tools so you can spend less time emailing about potential meeting options, and more time focusing on your work.\u00a0<\/span><\/p>\n

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Streamline Your Scheduling Process<\/span><\/h2>\n

Emailing back and forth with your team members in a never-ending reply-all email is the worst way to go about scheduling your next meeting. Scheduling team meetings should be one of the easiest parts of your operational workflow, right?\u00a0<\/span><\/p>\n

Unfortunately, so many businesses still find it to be one of the most frustrating daily tasks on their to-do lists. It means emailing back and forth, manually checking schedules, and eventually finding a time that works for everyone.<\/span><\/p>\n

The good news is that there\u2019s a simpler, more direct way to go about it\u2014Microsoft\u2019s Schedule Poll feature. With this Outlook tool, the organizer can set the details of a potential meeting, and then let Outlook review the attendees calendars to propose options.\u00a0<\/span><\/p>\n

Once everyone has selected their preferred date and time, Outlook coordinates the best meeting time and generates an invite to be sent to all attendees. It really is that simple.<\/span><\/p>\n

Here\u2019s how it works:<\/span><\/p>\n

    \n
  1. Create a new email or select an email to reply to.\u00a0<\/span><\/li>\n
  2. List required attendees for the meeting in the To field and optional attendees in the CC field.\u00a0<\/span><\/li>\n
  3. Select Scheduling poll in the Message tab.\u00a0<\/span><\/li>\n
  4. Create a new meeting event or select an existing event to edit it.<\/span><\/li>\n
  5. List required attendees in the Invite attendees field and click the optional button to add optional attendees.\u00a0<\/span><\/li>\n
  6. Select Scheduling poll in the Event tab.<\/span><\/li>\n
  7. Set the details of the meeting:<\/span>\n